Paignton Swimming ClubSwimming & water polo
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How to use the website editor

A practical guide for Derek and Mark. Updated 18 October 2026.

Keep your signed-in editor tab open and use this guide alongside it. You can print this page or choose Save as PDF in your browser’s print menu.

Your usual sequence: Save draft → Review saved draft → Confirm your review → Approve → Publish → Check the public page.

Publishing changes the live club website. The examples below are practice wording, not announcements or confirmed training changes. Only publish accurate information agreed by the club.

Find the help you need

Add several results PDFs together

Open Add several results PDFs together and select your PDFs (up to 100 files, each up to 5 MB). The editor suggests a title and year from each filename. Check every title and choose any missing years. Identical PDFs, including renamed copies of published files, are excluded. Untick any other file you do not want to include.

Choose Save batch and prepare review. Uploads stay private and the public results do not change. Open each saved PDF in the batch preview and check its title and year. Tick the batch approval box, then choose Publish reviewed batch to live website. All included results are published together in one approved release. If anything fails validation, none of the batch is published.

The publication panel distinguishes Updating, Pending, Failed and Published — live website verified. Only the last state confirms the exact release is live; use Open published results to view it. If deployment fails, saved drafts and the approved release are retained; use Publishing help to check or retry.

Club history, including the club’s founding in 1901, is now at Club History. Results retains the existing results archive and PDF links.

1. Sign in

Open the live website editor. You should see Live website · Review, approve, then publish your own changes. Do not use an old staging bookmark containing new..

First sign-in, including a resent invitation

  1. Open the newest website editor invitation email. Check junk/spam if necessary.
  2. In the editor, enter the email address that received the invitation.
  3. Copy the code from that invitation into One-time email code.
  4. Tick This code is from my first invitation email. Tick this for a resent invitation too.
  5. Choose Sign in with code.

Do not request an ordinary sign-in code before accepting your invitation. If the invitation has expired, ask Mark to resend it. Do not share your code.

Returning after accepting the invitation

  1. Enter your invited email address.
  2. Choose Email me a sign-in code.
  3. Enter the code from the newest sign-in email. Leave the invitation checkbox unticked.
  4. Choose Sign in with code.

Keep the editor tab open. Refreshing or closing it signs you out; saved drafts are kept. Save before changing items or leaving the editor.

2. Find existing content

Derek can edit his own items. Mark, as admin, can edit all items. Both can approve and publish their own work after reviewing it; Derek does not need Mark to approve each change.

On Derek’s first session, choose Import current website content once. This creates drafts for existing notices, people, training and page introductions; it does not publish them. Mark should let Derek do this so newly imported drafts belong to Derek.

Use Find content under Your content to search by title, person’s name or type. Choose the matching item. Importing skips items already imported. If an expected item is missing, ask Mark to check it rather than creating a duplicate. An existing item owned by Mark may not appear for Derek.

3. Example: change the Club page introduction

What this changes: the main heading and short introduction at the top of the Club page. It does not change the separate welfare, coaching or other sections further down.

  1. Open the Club page in a separate tab and find the introduction beneath About the club.
  2. Return to the editor. In Find content, search About the club and select the Page text item. If a previous edit changed its title, search Page text and check the Page address field instead.
  3. Confirm Page address is club. Leave it unchanged: this selects the page to update.
  4. Leave Title / name as About the club unless you also intend to change the heading.
  5. Replace Text / description with your intended introduction. For example:

Meet our volunteers, coaches and welfare team, and find out how to get involved with Paignton Swimming Club.

  1. Make sure Withdraw this item from the website is unticked if this text should appear.
  2. Choose Save draft, then follow the publication steps below.
  3. After deployment completes, refresh the separate Club page tab and check the heading and introduction. Avoid refreshing the editor tab.

Another page: to change the Parents page introduction, select its Parents & guardians · Page text item and confirm Page address is parents. Change Text / description, then use the same publication steps.

If the paragraph you want is further down a page and has no matching editor item, the editor may not support that section yet. Ask Mark for a website update. Do not choose another page address to try to reach it. Page text currently supports selected headings and introductions; it does not edit the homepage or every section.

4. Review, approve and publish any change

  1. Choose Save draft. Saving alone does not change the public website.
  2. Choose Review saved draft. Read the saved preview and check spelling, dates, links and any photo consent. The preview shows the item’s saved content; it is not a full-page layout preview.
  3. Tick I have checked the text, links, dates and any photo consent in this saved version.
  4. Choose I approve this version.
  5. Choose Publish to live website.
  6. Read the named item in the confirmation, then choose Confirm publish to live website. Choose Cancel publication if anything looks wrong.
  7. Allow a few minutes for backup, build and deployment. Choose Check live website deployment to check progress.
  8. Once it reports the approved release is running, open or refresh the affected public page in a separate tab and inspect it.

Changing a saved draft or restoring an earlier version requires a new review and approval. The label release prepared does not by itself mean the public website has updated. If deployment fails, contact Mark; avoid repeatedly publishing the item.

5. Example: change a squad's training time

  1. Search for the squad, for example Gold, and choose its Training item. Ask Mark if it is missing.
  2. Keep Title / name as the existing squad name. Use Text / description for its short summary.
  3. In Sessions (one per line: day | time), edit the relevant line. The vertical bar separates the day and time. A format example is:
Tuesday | 7:00–8:00pm
Friday | 6:00–7:00pm
  1. Keep all the other sessions that should remain: publishing replaces the squad’s session list with the lines in this field. These example times are not a club timetable.
  2. Save, review, approve and publish. Check the squad’s timetable on the Swimming page after deployment.

This edits an existing squad; it does not create a new squad or change external booking systems. Special timetable sections elsewhere may need a separate website update.

6. Example: add a notice

  1. Choose Add content, then set Content type to Notices.
  2. Enter a short Title / name, for example Remember your water bottle.
  3. In Text / description, enter the message, for example Please bring a named water bottle to your next training session.
  4. Add an optional Link or uploaded document such as /parents/ if readers need more information.
  5. Leave Show from and Hide after blank for a notice intended to appear when published. Date changes are applied during website builds; do not rely on automatic timed publication or removal. For time-sensitive information, arrange the publication and withdrawal with Mark.
  6. Save, review, approve and publish. Check the notice on the public website, including the homepage.

For an existing notice, find and edit that notice instead of creating another one.

7. Add news, a photo or a document

These appear on Club news, photos & documents.

News example

Choose Add content → News. Enter a title such as Club volunteering update, write the actual update in Text / description, and add an optional relevant link. A photo is optional. Save, review, approve and publish, then check the news entry on Club news, photos & documents.

Photo example

  1. Choose Add content → Photos, or open a news/person item that needs a photo.
  2. Choose a JPEG, PNG or WebP file no larger than 5 MB, then choose Upload privately. The uploaded path is filled in for you.
  3. Add the title and description. For Photo description for screen readers, describe what is shown, for example Club volunteers arranging equipment beside the pool, only if that accurately describes the image.
  4. Check the actual club consent record. Enter its reference in Consent record reference (no personal details) and tick the consent confirmation only when permission is confirmed. Do not invent a reference or put private information in it.
  5. Save and review the saved photo, approve and publish. Check the public result.

Uploading alone does not publish a file. Review the photo itself and check that it contains no unwanted personal details. The editor does not automatically remove photo metadata or scan files for malware.

PDF example

Choose Add content → Documents. Enter a title such as Club information sheet and a short description. Select the approved PDF, no larger than 5 MB, and choose Upload privately. This fills Link or uploaded document. Alternatively, enter a trusted HTTPS link to the document.

Save and choose Review saved draft, then Open linked page or document. Check that the correct PDF opens and is suitable for public access. If its temporary review link expires, review the draft again. Approve, publish, then test the public document link.

8. Update a committee member or coach

Search for the person and choose their People item. Title / name is their displayed name; Text / description is their role. Check People group is the appropriate Committee, Squad leads or Water polo coaches group. Keep the group unchanged for a normal role edit. Ask Mark to arrange a group move, which may also need withdrawal of the old entry.

For example, correct a volunteer’s role wording in Text / description, then save, review, approve and publish. Check the relevant people section on the Club, Committee or Water Polo page. Avoid creating duplicate people. Existing photos remain unless replaced with a consent-checked upload.

9. Correct a mistake, undo a change or remove an item

Before publishing: edit the fields and save again, then repeat review and approval.

Restore earlier wording: open the item, expand History and rollback, locate the earlier version by date and choose Restore as new draft. Review the restored content, approve and publish. Restoration does not immediately change the public site; history is retained.

Withdraw an item: open it, tick Withdraw this item from the website, save, review, approve and publish. Check the public result. For page text, withdrawal removes the editor override and restores the original website heading/introduction; it does not delete the page. Withdrawing imported people, training or notices can remove their original entry, so check carefully.

Bring it back: untick withdrawal, save and repeat review, approval and publication, or restore a suitable earlier version.

10. If something does not work

11. Mark's admin responsibilities

Mark can inspect and edit all content; Derek manages his own items. Mark uses the same review, approval and publication steps. Let Derek run the initial import so his new drafts are his to maintain.

Manage editor permissions is for deliberate access administration, not everyday editing. Use only the confirmed account ID for the intended person’s invited account. Choose Editor for routine editing, Admin only when full administration is intended, and check Access enabled before choosing Save permissions. Editor access is separate from Coaches Area access. Never share accounts or codes.

If a build fails, inspect the deployment before using Retry latest approved live website release. A retry deploys the latest already-approved snapshot; it is not an undo button. Website backups are taken before publication, and a failed upload/public verification triggers recovery. Content rollback is available through the item’s history.

The publishing token is recorded as expiring on 14 November 2026 and needs renewal before then. Derek does not need GitHub access to use this editor.